Things To Know While Creating Database Records

Creating any kind of database records in Microsoft access is not any professional kind of task but need really a careful mind while creating a database records in access. Microsoft access is packed with Microsoft office package of its all version like office 2003, office 2007 and office 2010. Creation of database needs a base on which we can implement the database records. For a simple kind of explanation I have taken here a case on the basis of creating a database on the situation. We assume that we have been accepted for a job as an employment administrator for the lifestyle fitness club. One of our responsibilities is to create a database management system to replace the club's manual system for recording employee information. We need to use Microsoft access, one of the widely used relational DBMS (Database Management System) program, as the employment administrator for the lifestyle fitness club. Our main job will be to create a database where we need to understand about the layouts and figures of database application system and its operation first.

Things we need to know before creating a database file

What is primary Key : The primary key is the unique employee identification number. You consider the last name field as the primary key but realized that more than one employee could have the same last name. Primary key are often used to link tables. The main feature of having primary key is that the record can easily find out the result even there is more than one name and identification having same value, where a conflict could be created. Primary key gives a unique identification key to each and every single record where chances of conflict get solved easily without wasting time.

What is fields : Fields are given field area of name that are displayed at the top of each table. We just have to describe that a name by which the whole column can be described by their content. This will be a heading for that particular field. Field can be your name, occupation, percentage, photo, male and female option and other categories also. Just like a cell in the top of excel sheet having heading about the information for what this column made for.

What is record : Each record contains information about one employee and one particular thing. Each single record often includes a combination of text, numbers, image and object data type. However a record can also include other things also as per the requirement of the company or organizational firm. Just like your business information in yellow pages where your record is made somewhere in the page related to your keywords and a dictionary which have every single record alphabetic aligns.

What is table : Tables make up the basic structure of a relational database with columns containing field data and rows containing record information. This table records basic information about each employee and information of particulars including name, address records and telephone and mobile number details.

What is form : Like a printed paper form, electronic forms should be designed to be easy to read and use. This form makes it easy to enter and view all employees' data and users' data, including their images and photographs. In the form we can put a single information and it will results in their all details if the general information available in database.

These are the list of things we need to know and understand before going to create a database file. These things are very important to know and understand because they all are the base of the database file creator and its functions.